Credit / Debit Note

Credit note is an commercial document issued by the seller to a buyer for the sales return journal.Credit note is issued when invoice amount is overstated or correct discount is not applied etc.

Debit note is an commercial document issued by the buyer to seller for purchase return journal or for formally requesting a credit note.

You can enable Credit/Debit note in Settings > Modules.


Credit / Debit Notes Listing

Credit Notes & Debit notes will be listed in Sales and all your Credit/Debit Notes will be listed with its Date, credit/Debit Notes No, Contact, Amount, Action. You can rearrange the invoice list based on all these column headers.
You will also have the filter option to search credit/Debit Notes based on the name, amount & date range.


Create Credit/Debit Note

To add a New Credit / debit note

  • Click on Sales in left menu and select Credit / Debit Note Click on the Credit / Debit Note button.

10 CR note
Field Description

Fields Description
Credit / Debit  No
The next Credit / Debit Note number will be displayed for your convenience.You can define it Automatic or Manual in Settings > Modules. Credit / Debit Note number should be unique for a financial year.
Credit / Debit Date
Enter the date on which credit/debit note is issued.Today’s date will be shown as default. You can change the date using calendar option associated with it.
Receipt #
Your Invoice  number for this Credit / Debit  note transaction.
Reason Reason Type of Credit Note.11 Cr

Select Sales return,  Recipient returns the goods to the supplier if the Goods are damaged / expired.

Select Post sale discount , if discount is provided after the sales invoice is created.

Select Deficiency in services, if Services are found to be deficient.

Select Correction in Invoice, if Original tax invoice has been issued and taxable value in the invoice exceeds actual taxable value or  Original tax invoice has been issued and tax charged in the invoice exceeds actual tax to be paid.

Select Change in POS , If place of supply changed from Intra state to Inter state or vice versa.

Select Finalisation of Provisional Assessment , if tax has been paid on provisional basis.

Select Others , if any other reason to create credit note except above.

Select the Customer from the drop down or type in the Customer name. For New Customer, enter the New Customer name & option to Add New Customer will be displayed in drop down. Customer is required field for Credit / Debit note.

6- Inv

GSTIN Customer GSTIN will be displayed if already stored or option to enter
Place of Supply
Choose State to define Place of supply of goods. Based on this , the Credit / Debit Note will be counted as intra-state (supply within same state) or inter-state (supply to other state). For Intra State both SGST & CGST Tax applied, whereas IGST for Inter-state.
Billing Address Customer’s Billing Address for this transaction.
Shipping Address Customer’s Shipping Address for this transaction.
Item Description Select the Item from the drop down or type in the Item name or SKU Code. You can also add new item if not exists in Items Master
Item SKU code (Display only)
Codes for Tax classification of the item
Tax Select the Tax defined for the item
Rate Standard Rate defined in Item Master will be displayed. If you have Rate Sheet defined for the Customer (or tag)/Currency of the transaction, option to choose with Standard rate.

7- inv

Discount Discount for Individual Item with option to provide as percentage or flat
Amount For Exclusive Tax: Display only Taxable Value. Ie. Rate x Qty – Discount. Tax will be calculated for this amount.
For Inclusive Tax: Editable, where you can define the final amount inclusive of tax. The Rate will be adjusted automatically based on the input amount.
Freight/ Packing / Insurance Charges
You can enable it in Settings > Sales > Sales Charges, for input in Credit / Debit Note.
Round Off Based on Settings > Sales > Round off final total amount, Round Off will be calculated.
Notes Notes will be printed in Credit / Debit Note. You can include additional content or Thank you message to the Customer. Default value can be defined in Settings > Sales
Terms & Conditions T & C will be printed in Credit / Debit Note. Default content can be defined in Settings
Bank Select a Bank account, to print Credit / Debit Note with Bank account details. (optional)
Attachment You can also add attachments related to the transaction

How to edit/delete/send/print/copy a credit/debit note?

Click on the drop down associated with each credit/debit note under Action category.
And,choose the desired action.