Invoice is given at the time of sales of your product that indicates that your product is sold & your customer has to pay back the money for it.
Invoices will be listed in Sales > Invoice.
You can view the gist of total Outstanding, Overdue and Draft amount that was invoiced. On clicking each will list the respective invoices.
All your invoices will be listed with its Date, Invoice No, Contact, Due Date, Status, Amount, Due Amount.
You can rearrange the invoice list based on all these column headers.
You will also have the filter option to search invoices based on the name, status & date range.
To create a new invoice, you can use the Quick Start (+ icon) or short cut (Alt+i) or New Invoice button at the top-right corner in Invoice listing page.
Provide the needed fields
Hit Save or Save&new button.
||Unique & Required.
Quotes no will be either generated automatically or can be put manually based on the option you choose in Settings > Modules.
||Date of Invoice issued.
Today’s date will be shown as default. You can change it using calender option associated with it.
Provide a due date. You can select from pre-defined period or custom period.
||Your Reference number for this transaction. Ex. Quote / Purchase Order Number
||Type of GST Invoice.
Regular – invoice is not for Export/SEZ.
Export/SEZ with Payment – Payment of Tax & then collect Refund.
Export/SEZ without Tax – Without Payment of Tax by providing bond/LUT.
Deemed Exports – Export Invoice but goods will not leave the country.
||You can either select the Customer from the drop down or add new Customer here.
On typing New Customer in invoice, you will get option to add [+ Add newcompany]. By clicking on that option, you can add new customer easily. [required]
||Customer’s GSTIN will be displayed automatically, if already stored or option to enter
|Place of Supply
Choose State to define Place of supply of goods. Based on this , the invoice will be counted as intra-state (supply within same state) or inter-state (supply to other state). For Intra State both SGST & CGST Tax applied, whereas IGST for Inter-state.
||Customer’s Billing Address for this transaction. It will be auto-filled, if you already saved the customer details or you can enter freshly.
||Customer’s Shipping Address for this transaction.
||Select the Item from the drop down or type in the Item name or SKU Code. You can also add new item if not exists in Items Master. You can add description , by clicking the toggle icon associated near Item column.
||SKU code of the item (Not-editable)
|HSN / SAC
|Codes for Tax classification of the item
||Select the Tax defined for the item
Standard Rate defined in Item Master will be displayed. If you have Rate Sheet defined for the Customer (or tag)/Currency of the transaction, option to choose with Standard rate.
||You can provide discount for Individual Item either providing as percentage or flat amount
||For Exclusive Tax: Display only Taxable Value. Ie. Rate x Qty – Discount. Tax will be calculated for this amount.
For Inclusive Tax: Editable, where you can define the final amount inclusive of tax. The Rate will be adjusted automatically based on the input amount.
Freight/ Packing / Insurance Charges
You can enable it in Settings > Sales > Sales Charges, for input in Invoice.
||Based on Settings > Sales > Round off final total amount, Round Off will be calculated.
|Notes / Terms & Conditions
Content that you provide in Settings > Sales > Notes/Terms & Conditions will be shown here. You can add more when you create estimate. These contents will be displayed in print option also.
||Selected a Bank account, will be shown in Invoice (also in print).(optional)
|You can also add attachments related to the transaction
Convert from Quotes
You can convert a quote as invoice directly in Sales > Quotes page.
Use “Create Invoice” option associated with each quotes.
A “New Invoice Details” popup for converting to invoice will appear, where you can edit and save.
Invoice number shown will be the continuation from the previous one. You can edit it in Invoice menu, if invoicing number is set as Manual in Settings > Modules.
Actions available in Invoices
You can Edit, Delete, Print , send or copy invoice.
You can make receipt directly from here.
Fully paid invoiced can’t be edited.