Purchase Bill

A Purchase Bill is an printed or written statement of charges.

How to create a Purchase Bill?

To create a Purchase Bill,

Click on Purchase in left menu and select Purchase Bill.
Click on the New Purchase Bill button  and provide  the necessary details.
Hit Save.


Fields Description

Purchase Bill  No

The next Purchase Bill number will be displayed for your convenience which is editable .You can define it and  number should be unique for a financial year.

Purchase Bill Date

Provide the Date of Purchase or Bill issued

Due Date

Purchase Bill should be paid before the Due date provided . you can enter date directly or select option 15 days , 30 days etc

Purchase order  #

You can provide the purchase order reference for the Purchase bill. If create Bill with purchase order the reference number is filled automatically.

Type Type of Bills .
Regular – Bills provided by supplier either registered or unregistered  .

Purchase from SEZ with Tax Payment – Payment of Tax & then collect Refund.


Select the Supplier from the drop down or type in the Supplier name. For New Supplier, enter the New Supplier name & option to Add New Supplier will be displayed in drop down.Supplier is required field for Purchase Bill.

14 supp

Supplier Invoice No

You can provide the Supplier Bill no for your Reference which is mandatory.

Supplier date 

Date where the Bill is generated by the supplier .


For existing customers, it will be displayed on choosing their name. For new customer, you can provide directly.

Destination of Supply

Choose State to define Place of supply of goods. Based on this , the quote will be counted as intra-state (supply within same state) or inter-state (supply to other state). For Intra State both SGST & CGST Tax applied, whereas IGST for Inter-state.

Item Description

Select the Item from the drop down or type in the Item name or SKU Code. You can also add new item if not exists in Items Master


Stock Keeping Unit-Identification code for the item [Non-editable]


Codes for Tax classification of the item


Choose the Account to sync Purchase Bill.


Select the Tax defined for the item


if you are a manufacturer, supplier, agent, e-commerce operator, aggregator or any of the persons mentioned here, registered under GST, You are eligible to claim INPUT CREDIT for tax paid by you on your PURCHASES.


Standard Rate defined in Item Master will be displayed. If you have specific rate you can update inthe Rate box.


Discount for Individual Item with option to provide as percentage or flat


For Exclusive Tax: Display only Taxable Value. Ie. Rate x Qty – Discount. Tax will be calculated for this amount.
For Inclusive Tax: Editable, where you can define the final amount inclusive of tax. The Rate will be adjusted automatically based on the input amount.

Freight/ Packing / Insurance Charges

You can enable it in Settings > Sales > Sales Charges, for input in Quote.

Round Off

Based on Settings > Sales > Round off final total amount, Round Off will be calculated.
Manual – Need to input needed amount manually
Round Normal – to near integer. Ex: 2.50 to 3.00; 2.40 to 2.00

Round Up – to next integer. Ex: 2.10 to 3.00
Round Down – to down integer ignoring decimal. Ex: 2.90 to 2.00
No Round Off – Round off option will not be displayed

Reverse charge

Normally, the supplier of goods or services pays the tax on supply. In the case of Reverse Charge, the receiver becomes liable to pay the tax, i.e., the chargeability gets reversed.

16 - Reverse


You can also add attachments related to the transaction

How to edit/delete/print/send/copy Purchase bill?

Click on the drop down associated with each purchase bill under Action category and choose the desired action.


NOTE:  If a customer  make Advance payment, you can use the Advance amount here to pay for Invoice which is  under Action.