Track Every Expense with Output Books

An expense is the costs experienced by a company, paid out to suppliers or for products or services from other sources.

Page Contents

Credit Expenses
Cash Expenses
Cash Expenses (Accounts)
How to edit/delete/print/send/copy expenses?

Credit Expenses

Credit Expenses refer to the costs incurred when using credit to acquire goods or services, with the agreement to repay the amount borrowed later.

Cash Expenses

Cash Expenses refer to the costs or payments made immediately for goods or services, without relying on credit or borrowing. These are immediate out-of-pocket expenses that are paid using available funds, or electronic transfer.

Cash Expenses (Accounts)

Expense accounts track the costs associated with operating a business or managing personal finances. These costs are incurred to maintain the entity’s day-to-day activities.

Fields	Description
Expense Bill No	The next unique bill number for the financial year will be displayed.
Payment Date	Enter the payment date for the expense.
Supplier	Select the supplier from the drop-down or type the name. For a new supplier, enter the name and click “Add New Supplier.” GSTIN, Source of Supply and Destination of supply will be displayed after selecting the Supplier.
Paid from A/c	Select a Cash / Bank account(optional).
Supplier Invoice No	Provide the supplier’s invoice number.
Supplier date	Enter the date the expense was generated.
Item / Account	Select or type the item/SKU or choose an account from the chart of accounts.
HSN / SAC	Enter tax classification codes for the item.
Qty	Enter the quantity and units of the item.
Rate	Standard rate displayed, can be updated.
Discount	Apply discount as a percentage or flat amount.
Amount	Exclusive Tax: Displays taxable value (Rate x Qty – Discount). Tax calculated on this. Inclusive Tax: Editable final amount, tax included.
Freight/ Packing / Insurance Charges	You can enable it in Settings > Sales > Sales Charges, for input in expenses.
Round Off	Choose how to round the final amount (manual, normal, up, down, or none).
Attachment	Add related attachments like bills or receipts.

Fields

Description

Expense Bill No

The next unique bill number for the financial year will be displayed.

Payment Date

Enter the payment date for the expense.

Supplier

Select the supplier from the drop-down or type the name. For a new supplier, enter the name and click “Add New Supplier.”

GSTIN, Source of Supply and Destination of supply will be displayed after selecting the Supplier.

Paid from A/c

Select a Cash / Bank account(optional).

Supplier Invoice No

Provide the supplier’s invoice number.

Supplier date

Enter the date the expense was generated.

Item / Account

Select or type the item/SKU or choose an account from the chart of accounts.

HSN / SAC

Enter tax classification codes for the item.

Qty

Enter the quantity and units of the item.

Rate

Standard rate displayed, can be updated.

Discount

Apply discount as a percentage or flat amount.

Amount

Exclusive Tax: Displays taxable value (Rate x Qty – Discount). Tax calculated on this.
Inclusive Tax: Editable final amount, tax included.

Freight/ Packing / Insurance Charges

You can enable it in Settings > Sales > Sales Charges, for input in expenses.

Round Off

Choose how to round the final amount (manual, normal, up, down, or none).

Attachment

Add related attachments like bills or receipts.

How to edit/delete/print/send/copy expenses?

Click on the drop-down associated with each expenses under Action category and choose the desired action.