Supplier Debit / Credit Note

Supplier credit note is a source document issued by the buyer to seller for purchase return journal

Supplier debit note is a source document issued by buyer to seller for excess purchase return journal

How to enable supplier credit/debit note?

To use supplier credit/debit note in Output Books,

Go to Settings>Modules
Under the option of select your active modules,click the edit option at the top right corner.
And now,enable the retail invoice option or both options.


How to create a supplier credit/debit note?
To create a supplier credit/debit note

Click on Purchase in left menu and select Sup.Credit / Debit Note.

Click on the Sup.Credit / Debit Note button and and Provide the required details.

Hit Save.


Fields Description
Credit / Debit  Note No

The next Credit / Debit Note number will be displayed for your convenience.You can define it Automatic or Manual in Settings > Modules. Credit / Debit Note number should be unique for a financial year.

Credit / Debit note Date

Date of Credit / Debit Note issued

Purchase Bill #

Your Purchase Bill number for this Credit / Debit  note transaction.


Select the Supplier from the drop down or type in the Supplier name. For New Supplier, enter the New Supplier name & option to Add New Supplier will be displayed in drop down.Supplier is required field for Purchase order.

14 supp


Customer GSTIN will be displayed if already stored or option to enter

Destination of Supply

Choose State to define Place of supply of goods. Based on this , the Credit / Debit Note will be counted as intra-state (supply within same state) or inter-state (supply to other state). For Intra State both SGST & CGST Tax applied, whereas IGST for Inter-state.

Item Description

Select the Item from the drop down or type in the Item name or SKU Code. You can also add new item if not exists in Items Master


Stock Keeping Unit-Identification code for the item [Non-editable]


Provide the codes for the Tax classification of the item


Select the Tax defined for the item


Standard Rate defined in Item Master will be displayed.


Discount for Individual Item with option to provide as percentage or flat


For Exclusive Tax: Display only Taxable Value. Ie. Rate x Qty – Discount. Tax will be calculated for this amount.
For Inclusive Tax: Editable, where you can define the final amount inclusive of tax. The Rate will be adjusted automatically based on the input amount.

Freight/ Packing / Insurance Charges

You can enable it in Settings > Sales > Sales Charges, for input in Credit / Debit Note.

Round Off

Based on Settings > Sales > Round off final total amount, Round Off will be calculated.
Manual – Need to input needed amount manually
Round Normal – to near integer. Ex: 2.50 to 3.00; 2.40 to 2.00

Round Up – to next integer. Ex: 2.10 to 3.00
Round Down – to down integer ignoring decimal. Ex: 2.90 to 2.00
No Round Off – Round off option will not be displayed


Notes will be printed in Credit / Debit Note. You can include additional content or Thank you message to the Customer. Default value can be defined in Settings > Sales

Terms & Conditions

T & C will be printed in Credit / Debit Note. Default content can be defined in Settings


You can also add attachments related to the transaction

How to edit/delete/send/print/copy supplier credit/debit note?

Click on the drop down associated with each credit/debit note under Action category.
And,choose the desired action.