A key function of inventory management is to keep a detailed record of each new or returned item as it enters or leaves a warehouse or point of sale. This is a complex process for large organizations. To simplify the process, Output Books introduces Categories and Attributes to classify the items. This helps in better inventory management
1. Enable Item Categories and Attributes
- Click Settings in the left menu.
- Select Modules
- Edit Select your active modules
- Check the Box Item Categories & Attributes and Save.
2. Create Categories and Attributes
- By enabling Item Categories & Attributes, Tabs for Categories and Attributes will get displayed in Manage > Items page.
- Click Categories tab and create new category.
| Field | Description |
|---|---|
| Category Name | Provide the name of the category |
| Attribute | Select all related attributes from the dropdown. Batch, Mfg. Date and Exp. Date are default system attributes. |
Similarly,
- Select Attributes tab
- Create New Attributes
| Field | Description |
|---|---|
| Name | Provide the name of the attribute. |
| Field type |  Select the field type for the attribute |
| Field Options | This will visible only for drop down field type. Enter all the required field options by clicking Enter. |
| Categories | Select all related categories from the dropdown. |
3. Assign Category for Items
- Navigate Manage > Items > New Item
- Select one or more categories from the drop-down
- Save the item
4. Generate Purchase Bill
- Generate purchase bill, providing all the attribute values.
- Click Purchase > Purchase Bill > New Purchase Bill.
- For instance, select the Item Metacin 500 mg.
- It asks value for the attribute Batch.
- After entering the value for the batch, click ENTER.
- Likewise, provide all the values for the remaining attributes. (i.e.: Mfg. Date, Exp. Date)
In order to edit any details, click the attributes list shown below the Item name and make the changes.
Manage Stock manually
You can also update stock for Items having attributes in Manage > Stock.
5. Make Invoice
- Create Invoice by navigating through Sales > Invoice > New Invoice.
- Type the Item name in the Item grid.
- Corresponding attributes are listed under the item name.
- Either you can select anyone from the list or you can provide new attribute values for that item.
While printing the invoice, attribute values are shown as below.
How to give MRP in purchase bill and invoice?
- Go to Settings > General
- Click Edit in Sales form
- Check MRP in Purchase & Sales and Save.
- In purchase bill and sales invoice, a field for MRP is created.
